For architects, engineers, planners and surveyors
A fee letter in ten minutes,
not two hours.
Pick your scope clauses, enter hours by stage and grade, and get a branded fee letter in Word — built from your current rate card, in your own template, every time.
14 days, full functionality, no card required.
Fee proposal
FL-2026-0042
Northcote Primary — stage 2 masterplan
- Date
- 24.07.26
- By
- TL
- Reason
- Scope reduced to stages 1–3
- Date
- 11.07.26
- By
- TL
- Professional fee
- $48,600.00
- GST
- $4,860.00
- Total payable
- $53,460.00
The problem
You already know how the last one got written.
Someone opened the last similar letter, saved a copy, and started deleting. The scope got retyped. The hours got rebuilt in a spreadsheet that lives on one person’s desktop. The rate card came from an email thread, and nobody is certain it was the current one.
It takes two to four hours. Every director does it differently. And when someone asks what you quoted for this project type last year — and whether the fee held — there is no answer, because none of it was ever data.
How it works
Four steps, in order.
- 01
Services
Choose disciplines and stages, then pick scope clauses from your own library. Assumptions and exclusions come with them.
- 02
Hours
A grid of stages by grade. Type hours, paste from Excel, or switch a stage to a lump sum. The fee computes as you go.
- 03
Terms
Exclusions and commercial terms pre-fill from your defaults. Anything non-standard is flagged before it goes out.
- 04
Letter
Generate into your own Word template. Revision A, then B, then C — with the reason recorded each time.
What it produces
Your letter, not our letter.
We merge into the Word template you already send. Your letterhead, your clause wording, your sign-off. Clients should not be able to tell that anything changed.
Every fee line is stored as structured data — stage, grade, hours, rate — not just rendered into a document. That is what makes next year’s question answerable.
Brand Architects
ABN 12 345 678 901
Reference
FL-2026-0042
Fee summary
| Stage | Hours | Fee |
|---|---|---|
| Concept design | 84.0 | $14,280.00 |
| Schematic design | 96.0 | $16,320.00 |
| Design development | 108.0 | $18,000.00 |
| Total ex GST | 288.0 | $48,600.00 |
Setup
We build your library from your own letters. Two hours, not two months.
The reason tools like this fail is the setup. Nobody has a spare fortnight to retype a scope library, so the tool sits unused and the next letter gets written in Word again.
So we do it. Send us five to twenty past fee letters and we extract your scope clauses, assumptions, exclusions and terms — in your exact wording. Nothing becomes active until someone at your firm approves it.
- Your clauses, kept word for word — we do not improve your wording
- Every extracted clause shows its source document and page
- Nothing goes live until your practice manager approves it
- We tag your existing Word template so the output looks unchanged
Fit
This is not a practice management system.
You do not need to replace anything. FeeLetter sits alongside Abtrac, Synergy, Deltek — or the spreadsheet you have been using for eleven years. It does one job: getting a considered fee letter out the door.
What we do not do
- Timesheets and job costing
- Invoicing and accounts
- Project scheduling
- Setting your fees for you
No AI anywhere near your numbers. The fee comes from your rate card and your hours, and every figure can be traced back to both.
Security and residency
Australian-hosted. Your fees stay commercially confidential.
Data residency
All data, including document processing, stays in ap-southeast-2.
Tenant isolation
Your rate card and fees are unreachable from any other firm.
Cost rates
Visible only to owners and admins — never to author-level staff.
Your data
Export everything, any time. Delete it and we mean it.
Pricing
Transparent, per practice.
Full pricing and FAQ →Practice
Up to 10 staff
$450 /month
3 author seats, unlimited viewers
Studio
11–35 staff
$650 /month
6 author seats, unlimited viewers
Firm
36–100 staff
$900 /month
12 author seats, unlimited viewers
All prices AUD, excluding GST. Setup and calibration from $4,000 one-off — rate card review, template configuration and scope library extraction.
Twenty minutes, and you will know if it fits.
We will walk through a real letter from your own practice — not a demo dataset.